Козоріз В.П., Лапицька Н.І. Загальне і кадрове діловодство
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ïðî çàðîá³òíó ïëàòó äåðæàâíîãî ñëóæáîâöÿ
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(íàçâà äåðæàâíîãî îðãàíó)
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ïðàöþº äåðæàâíèì ñëóæáîâöåì _____ðîê³â
(ç __ ðîêó____ ì³ñÿöÿ(³â), ______________ äíÿ(³â).
Çàðîá³òíà ïëàòà çà __________ì³ñÿöü íà ________________200__ ð.
ñòàíîâèòü ________________________ãðèâåíü,
â òîìó ÷èñë³:
îêëàä ____________________ãðí.
äîïëàòà çà ______________________ãðí.
äîïëàòà çà âèñëóãó ðîê³â _______________________________ãðí.
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Ì. Ï.
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ÑÏÈÑÎÊ ÂÈÊÎÐÈÑÒÀÍί
ÒÀ ÐÅÊÎÌÅÍÄÎÂÀÍί ˲ÒÅÐÀÒÓÐÈ
1. Áîíäàðåâà Ò. Ì. Ñåêðåòàðñêîå äåëî. Ì.: Âûñø. øê., 1995.
2. Áóðíàøîâà Ã. À. Äåëîïðîèçâîäñòâî. Ì.: Âûñø. øê., 1989.
3. Âåñåëîâ Ï. Â. Ñîâðåìåííîå äåëîâîå ïèñüìî â ïðîìûøëåííîñ-
òè. Ì.: Èçä-âî ñòàíäàðòîâ, 1990.
4. Âîðîáüåâ Ë. È., Ù¸êèí Ã. Â. Äåëîïðîèçâîäñòâî, ó÷åò è îò÷åòíîñòü
â êàäðîâîé ñëóæáå. Â 5 ÷. Ê.: ÂÇÓÓÏ, 1990.
5. Ãîëîâà÷ À. Ñ. Îôîðìëåíèå äîêóìåíòîâ. Ê.; Äîíåöê: Âûùà øê.,
1983.
6. Äåìèäîâà À. Ê., Ñìèðíîâ Å. À. Êîììåð÷åñêàÿ êîððåñïîíäåí-
öèÿ. Ì.: Ðóññêèé ÿçûê, 1985.
7. ijäåíêî À. Í. Ñó÷àñíå ä³ëîâîäñòâî. Ê.: Ëèá³äü, 1998.
8. Êîâàëü À. Ï. ijëîâå ëèñòóâàííÿ. Ê.: Ëèá³äü, 1992.
9. Êèðñàíîâà Ì. Â., Àêñåíîâ Þ. Ì. Êóðñ äåëîïðîèçâîäñòâà. Ì.:
ÈÍÔÐÀ-Ì, 1998.
10. Ìóðàøêî Ì. ². Äîâ³äíèê äëÿ ï³äïðèºìö³â-ðîáîòîäàâö³â òà ïðà-
ö³âíèê³â â³ää³ëó êàäð³â ï³äïðèºìñòâ, óñòàíîâ òà îðãàí³çàö³é.
Ê., 1994.
11. Îðãàíèçàöèÿ ðàáîòû ñ äîêóìåíòàìè: Ó÷åáíèê / Â. À. Êóäðÿåâ è
äð. Ì.: ÈÍÔÐÀ-Ì, 1998.
12. Ïàëàìàð Ë. Ì., Êàö³âåöü Ã. Ì. Ìîâà ä³ëîâèõ ïàïåð³â. Ê.:
Ëèá³äü, 1993.
13. Ïàëåõà Þ. ². Äîêóìåíòàö³éíå çàáåçïå÷åííÿ óïðàâë³ííÿ. Ê.:
ÌÀÓÏ, 1997.
14. Ïàñòîðè Ë. Êîììåð÷åñêàÿ êîððåñïîíäåíöèÿ: Ïåð. ñ íåì. Ñ. Ñ. Êóð-
áàòîâîé. Îáíèíñê: Òèòóë, 1995.
15. Ïîòåëëî Í. ß. Óêðà¿íñüêà ìîâà ³ ä³ëîâå ìîâëåííÿ. Ê.: ÌÀÓÏ,
1996.
16. Ïëîòíèêîâà À. Â. Äåëîâàÿ ïåðåïèñêà ñ çàðóáåæíûì ïàðòíå-
ðîì. Ê.: ÌÏ Ìèðà, 1992.
17. Ðîæíîâ Â. Ñ. Çàãàëüíå ³ êàäðîâå ä³ëîâîäñòâî. Ê.: ÒÊÊ Ïåðñî-
íàë, 1996.
18. Ñåêðåòàðü-ðåôåðåíò / Ò. Â. Êóçíåöîâà, Ã. À. Àíäðååâà è äð.
Ì.: ÀÎ Áèçíåñ-øêîëà, 1995.
19. Ñòåíþêîâ Ì. Â. Äîêóìåíòû. Äåëîïðîèçâîäñòâî. Ì.: ÏÐÈÎÐ,
1998.
20. Òèïîâà ³íñòðóêö³ÿ ç ä³ëîâîäñòâà â³ä 17.10.97 ¹ 1153.
163
Ç̲ÑÒ
Âñòóï ...................................................................................................... 3
×àñòèíà 1. ÇÀÃÀËÜÍŠIJËÎÂÎÄÑÒÂÎ ....................................................................... 5
Ðîçä³ë 1. Ïðàâèëà ñêëàäàííÿ òà îôîðìëåííÿ äîêóìåíò³â ............................... 5
1.1.1. Çàãàëüí³ âèìîãè äî îôîðìëåííÿ ðåêâ³çèò³â äîêóìåíò³â ........... 7
1.1.2. Âèìîãè äî äîêóìåíò³â, ï³äãîòîâëåíèõ äî äðóêóâàííÿ ............ 19
1.1.3. Âèìîãè äî áëàíê³â........................................................................................................... 21
Ðîçä³ë 2. Ñêëàäàííÿ é îôîðìëåííÿ ñëóæáîâèõ äîêóìåíò³â ........................ 24
1.2.1. Îðãàí³çàö³éíî-ïðàâîâ³ äîêóìåíòè ................................................................ 24
1.2.2. Ðîçïîðÿä÷³ äîêóìåíòè. Íàêàçè ç îñíîâíî¿ ä³ÿëüíîñò³ ............. 27
1.2.3. Ïðîòîêîëè ............................................................................................................................... 30
1.2.4. Àêòè ................................................................................................................................................ 33
1.2.5. Äîãîâîðè (êîíòðàêòè)................................................................................................. 35
1.2.6. Ñó÷àñíèé ä³ëîâèé ëèñò ............................................................................................. 39
1.2.7. Ôàêñ ................................................................................................................................................ 43
1.2.8. Òåëåôîíîãðàìè ................................................................................................................... 44
1.2.9. Äîïîâ³äíà çàïèñêà .......................................................................................................... 45
1.2.10. Äîâ³äêà ........................................................................................................................................ 46
1.2.11. Äîðó÷åííÿ ................................................................................................................................ 48
1.2.12. Ðåçþìå .......................................................................................................................................... 50
Ðîçä³ë 3. Îðãàí³çàö³ÿ ðîáîòè ç äîêóìåíòàìè.............................................................. 52
1.3.1. Ïðèéíÿòòÿ òà ïîïåðåäí³é ðîçãëÿä âõ³äíèõ äîêóìåíò³â .......... 52
1.3.2. Ïîðÿäîê îáðîáëåííÿ òà íàäñèëàííÿ âèõ³äíèõ
äîêóìåíò³â................................................................................................................................ 53
1.3.3. Ðåºñòðàö³ÿ äîêóìåíò³â ................................................................................................. 54
1.3.4. Îðãàí³çàö³ÿ êîíòðîëþ çà âèêîíàííÿì äîêóìåíò³â ...................... 59
1.3.5. Ñòðîêè âèêîíàííÿ äîêóìåíò³â .......................................................................... 60
1.3.6. Çä³éñíåííÿ êîíòðîëþ çà âèêîíàííÿì äîêóìåíò³â ........................ 60
Ðîçä³ë 4. Ñèñòåìàòèçàö³ÿ äîêóìåíò³â, ï³äãîòîâêà ³ ïåðåäà÷à
¿õ äî àðõ³âó ............................................................................................................................... 63
1.4.1. Íîìåíêëàòóðà ñïðàâ ..................................................................................................... 63
1.4.2. Ôîðìóâàííÿ òà îôîðìëåííÿ ñïðàâ ............................................................... 67
1.4.3. Çáåð³ãàííÿ äîêóìåíò³â ................................................................................................ 69
1.4.4. ϳäãîòîâêà ñïðàâ äî çáåð³ãàííÿ òà âèêîðèñòàííÿ ....................... 70
Ðîçä³ë 5. Ðîáîòà ç äîêóìåíòàìè, ùî ì³ñòÿòü êîìåðö³éíó òàºìíèöþ 77
164
×àñòèíà 2. ÊÀÄÐΊIJËÎÂÎÄÑÒÂÎ ....................................................................... 80
Ðîçä³ë1. Ïîðÿäîê ñêëàäàííÿ ³ âåäåííÿ ðîçïîðÿä÷èõ äîêóìåíò³â
ïî îñîáîâîìó ñêëàäó ...................................................................................................... 80
2.1.1. Çàãàëüí³ ïîëîæåííÿ ....................................................................................................... 80
2.1.2. ϳäãîòîâêà é îôîðìëåííÿ íàêàç³â ïðî ïðèéíÿòòÿ,
ïåðåâåäåííÿ ³ çâ³ëüíåííÿ ïðàö³âíèê³â ........................................................ 83
2.1.3. Ïîðÿäîê îôîðìëåííÿ íàêàç³â ïðî íàäàííÿ
ùîð³÷íî¿ â³äïóñòêè ......................................................................................................... 95
2.1.4. ϳäãîòîâêà òà îôîðìëåííÿ íàêàç³â ïðî çàîõî÷åííÿ ³
ñòÿãíåííÿ ................................................................................................................................... 99
Ðîçä³ë 2. Îáë³êîâ³ äîêóìåíòè ïî êàäðàõ ..................................................................... 102
2.2.1. Çàãàëüí³ ïîëîæåííÿ .................................................................................................... 102
2.2.2. Îôîðìëåííÿ ³ âåäåííÿ îñîáîâî¿ êàðòêè
ïî ôîðì³ ¹ Ï-2 ............................................................................................................... 102
2.2.3. Îôîðìëåííÿ ³ âåäåííÿ îñîáîâî¿ êàðòêè
ïî ôîðì³ ¹ Ï-2ÄÑ....................................................................................................... 109
2.2.4. Îôîðìëåííÿ òà âåäåííÿ îñîáîâèõ ñïðàâ ............................................. 113
2.2.4.1. Çàïîâíåííÿ îñîáîâîãî ëèñòêà ç îáë³êó êàäð³â...................... 121
2.2.4.2. Ïîðÿäîê ñêëàäàííÿ àâòîá³îãðàô³¿ ...................................................... 123
Ðîçä³ë 3. Îôîðìëåííÿ, âåäåííÿ òà îáë³ê òðóäîâèõ êíèæîê ..................... 129
2.3.1. Çàãàëüí³ ïîëîæåííÿ .................................................................................................... 130
2.3.2. Çàïîâíåííÿ òðóäîâî¿ êíèæêè ........................................................................... 130
2.3.3. Îôîðìëåííÿ âêëàäèøà äî òðóäîâî¿ êíèæêè ................................... 136
2.3.4. Îôîðìëåííÿ ³ âèäà÷à äóáë³êàòà òðóäîâî¿ êíèæêè ................... 136
2.3.5. Îáë³ê òà çáåð³ãàííÿ òðóäîâèõ êíèæîê ................................................... 138
2.3.6. Çàïîâíåííÿ òà âèäà÷à òðóäîâî¿ êíèæêè
ó ðàç³ çâ³ëüíåííÿ ............................................................................................................. 140
Ðîçä³ë4.Îôîðìëåííÿ ³ ïîäàííÿ äîêóìåíò³â
äëÿ ïðèçíà÷åííÿ ïåíñ³é ............................................................................................ 145
2.4.1. Çàãàëüí³ ïîëîæåííÿ .................................................................................................... 145
2.4.2. Äîêóìåíòè, íåîáõ³äí³ äëÿ ïðèçíà÷åííÿ ïåíñ³¿ ............................... 147
2.4.3. Ôîðìà ³ ïîðÿäîê çàïîâíåííÿ ïîäàííÿ ................................................... 153
2.4.4. Ôîðìà ³ ïîðÿäîê çàïîâíåííÿ äîâ³äêè ïðî çàðîá³òîê
äëÿ îá÷èñëåííÿ ïåíñ³¿ ................................................................................................ 155
Ñïèñîê âèêîðèñòàíî¿ òà ðåêîìåíäîâàíî¿ ë³òåðàòóðè................................... 162
165
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Íàâ÷àëüíèé ïîñ³áíèê
Educational edition
Kozoriz, Valentyn P.
Lapytska, Nina I.
GENERAL AND PERSONNEL RECORD KEEPING
Educational manual
The educational manual covers the questions of documentation and paper work organisa-
tion in the process of personnel management according to the Offical instruction from the record
keeping ¹ 1153 of 17.10.97.
It discloses consecutively the practical questions of personnel (special) record keeping and
contains the modern pattern documents, description of the document compiling technique, prac-
tical recommendations as for the personnel accounting, administrative document preparation on
the personnel questions.
The manual is compiled taking into account the modern directive, methodical and instruc-
tive materials, practice of paper work organisation and documentation.
It is meant for specialists and secretaries, office workers, workers of personnel departments,
teachers and listeners of the system of personnel training, retraining and qualification raising
courses.