disconcerted.
25
Some writers have produced kits to help organisations manage their
information
26
and offer advice. Others like Harrison
27
are sceptical about the ease with
which knowledge can be managed:
… knowledge develops in different ways in individuals and in organisations according to
processes and variables that are only imperfectly understood … No consensus has been reached
on how knowledge does in fact form, grow and change; or on the exact nature of the process link-
ing data, information and knowledge, or on the relationship between individual, group and
collective learning and how it can or does affect the knowledge base of an organisation, its com-
petitive capability, its performance or its advancement. (pp. 405–6).
The following challenges have been identified in KM initiatives to achieve business
benefits:
28
1 Getting employees on board – ignoring the people and cultural issues of KM and
not recognising the importance of tacit knowledge is a significant challenge (see sec-
tion below on why KMS programmes fail).
2 Allowing technology to dictate KM – while technology supports KM it should not
be the starting point. Critical questions about what, who and why need to be asked
before the how is put into place.
3 Not having a specific goal – there must be an underlying business goal otherwise
KM is a pointless process.
4 KM is not static – instead it is a constantly changing and evolving process as knowl-
edge has to be updated and stay abreast of current isssues.
5 Not all information is knowledge – quantity of knowledge does not equal quality
and information overload is to be avoided in organisations.
Malhotra
29
also sees challenges for knowledge management systems in ensuring that
the processes are aligned with external knowledge creation models. He suggests that
the enablers of KM systems may in the long term become constraints in adapting and
evolving systems for, and to, the business environment.
Different organisation sectors will have their own particular knowledge problems to
deal with and harvest. What constitutes intellectual property rights is a thorny issue
which universities are trying to resolve as their ‘knowledge’ is being sought by com-
mercial and industrial partners. The outsourcing of research and development into
universities is welcomed by many, but there are problems to be overcome not least in
terms of cultural conflict and ownership of ideas. Whereas academics would wish to
publish their research, industry would wish to maintain secrecy. Lack of awareness as
to the value of ‘knowledge equity relative to finance equity’ is a further difficulty as is
the ownership and protection of intellectual property. McBrierty and Kinsella present
ways in which some of the problems can be resolved and advance the many benefits
that collaboration between university and industry can bring to both parties.
30
The new term ‘knowledge management’ strikes a harmonious chord with the view of
people as human assets in an organisation. It captures the essence of people’s experience
and wisdom and declares that companies need to use the knowledge available to them.
For Harrison, communicating a coherent vision is a major principle for managing
knowledge productively. She believes that frequent dialogue and a culture which allows
challenge and innovation are crucial principles for benefits to occur.
31
Mayo
32
suggested
that five processes are necessary for an effective knowledge management system:
■ managing the generation of new knowledge through learning;
■ capturing knowledge and experience;
■ sharing, collaborating and communicating;
■ organising information for easy access;
■ using and building on what is known.
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PART 4 THE INDIVIDUAL