A DICTIONARY OF TERMS AND EXPRESSIONS 1345
report writer, coded in a language called DART
4,5
. This converted and assembled the
computer LP output into management orientated reports that could easily be read and
understood without sacrificing the relevant technical content.
In this particular case, too, much of data, as produced by the report writing sequence,
was in such a form as to be reproducible and able to be included in the final documen-
tation. Table E.5 shows an example of such a report. (Note: the actual calculated data
in this example has been deleted).
For the parametric series discussed above, a special report writing technique was
developed which allowed each succeeding parametric step to be repeated in a case
stacking fashion. This type of report was considerably condensed from the reports
described earlier.
Final documentation
When the solutions to the four premises of the problem had been determined, using
the techniques described, they existed, hidden among the mass of tabulated data that
formed the computer output. It remained now to extract the pertinent section of the
output and to present it so that the objective of the study, which was to provide
management with information to make a good decision, could be achieved. The most
common means of doing this—and the one chosen on this occasion—is by a written
report in which the data is summarized, discussed and the conclusion stated.
Although it is not proposed to discuss the general techniques of technical report
writing here, some fundamental requirements of a complex presentation such as this
are worth highlighting. This report had to satisfy two principal functions. The first,
to present as succinctly as possible the conclusions, and the interpretation of those
conclusions, for the convenience of the client’s management. Secondly, it had to
present all the back-up data in as short a form as possible that would be necessary to
enable the client’s own staff to check and confirm the conclusions reached.
This second function was satisfied in this report in the form of an appendix. This
included copies of the actual pertinent computer printouts complete with tabular
listing of the submodels, economic balances, etc. These data were further augmented
by the summary of the economic and yield output for the respective parametric runs.
The main body of the report consisted of a short description of the study, together
with discussion of the result. The results were however succinctly described by two
illustrations for each of the four cases of the problem. The first illustration showed
the ultimate refinery complex which satisfied the premise of the case studied, and a
typical example is shown in Fig. E.3. The second illustration, typified by Fig. E.4,