Абрамова Р.Н., Болсуновская Л.М. Нефтегазовое дело. Техническая и профессиональная коммуникация

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UNIT 3

EMPLOYMENT CORRESPONDENCE

EMPLOYMENT CORRESPONDENCE – conducting a successful job

search in one’s career; application letters and resumes. Such documents help

to assess one’s specific skills and goals – knowledge that is essential to

successful job search and preparation for a job interview.

PURPOSE: marketing one’s skills, abilities and knowledge; attracting the

attention of the person who screens and hires job applicants; ultimate goal is

to obtain a job interview.

OBJECTIVE: students should be able to prepare documents to help to

access specific skills and goals, as well as, knowledge that is essential to a

successful job search.

1. Lead-in

You have to prepare documents for your future job employment.

1. What documents should you have?

2. What is the importance of each document?

3. What is the purpose of each document?

4. What does each document include?

5. Do you think it is necessary to have such documents

beforehand?

2. Employment correspondence – guidelines

1. Map what you are bringing to the job application (stages of your life:

education, jobs, particular experience, activity).

2. List your interests (which are relevant).

3. Make a list of your skills, technical and professional.

4. Analyze and list personal qualities (Appendix V- pg. 133).

5. Research the job (advertisement analysis).

6. Read through all the information sent to applicants.

7. Research the company\organization on the Internet.

8. Construct your resume\CV.

9. Word-process your resume\CV.

10. Try to keep it to one side of A4; make sure that all important information

is on the first side.

11. Use letter of application to emphasize your selling points and include key

personal qualities.

12. Begin with a brief explanation of what you are applying for and why.

13. Use the body of the letter to highlight exactly why the job attracts you

and why you think you are very suitable for it.

14. Write a brief conclusion designed to leave the reader with the possible

impression.

15. Both documents should be word-processed and printed on a good printer.

Layout and typefaces should be chosen with care.

(Jon Seely, Oxford Guide to Effective Writing and Speaking, Oxford

University Press, 2005)

3. Application form tips

 Complete all requested information – don’t leave anything blank. If

you don’t know the details, bring the application home and return it

when it’s completed.

 Write clearly and neatly – use black or blue ink.

 Check for spelling and grammatical errors – proofread your job

application form before turning it in.

 List your most recent job first –when completing employment

information.

 List your most recent education first – include vocational schools and

training programs as well as college and high school.

 References don’t necessarily have to be professional – if you have

volunteered, you can use members of the organizations that you have

helped or if you are a student, use your teachers. In all cases, ask for

permission prior to using the person for a reference.

 Don’t forget to sign your application!!

4. Application form – sample (Weatherford)

Print, practice filling out this job application form, and use it as a guide

when completing applications for employment.

INSTRUCTIONS: Print clearly in black or blue ink. Answer all questions.

Sign and date the form.

Objective (vacancy, practice)

Name

Date of birth

Citizenship

Address

Contacts

Phones \

1. Cell \

2. Home \

E-mail

Marital status

Education

Date

Name of university

Training \ courses (period, course’s

name, company)

Languages (basic, intermediate,

fluent)

Computer skills

Have you got international passport?

Preference: relocation or rotation?

Do you hold a driving licence?

ABCDE

Are your relatives employees or

clients of company Weatherford?

Passport RF

Career Summary

Period \ company \ position

I certify that information in this application is true and complete. I

understand that false information may be grounds for not hiring me or

for immediate termination of employment at any point in the future if I

am hired. I authorize the verification of any or all information listed

above.

Signature

Date

5. Cover letters

A cover letter typically accompanies each resume you send out. Your cover

letter may make the difference between obtaining a job interview and having

your resume ignored, so, it makes good sense to devote the necessary time

and effort to writing effective cover letters.

A cover letter should complement, not duplicate your resume. Its purpose is

to interpret the data-oriented, factual resume and add a personal touch.

A cover letter is often your earliest written contact with a potential employer,

creating a critical first impression.

There are three general types of cover letters:

 application letter which responds to a known job opening;

 prospecting letter which inquires about possible positions;

 networking letter which requests information and assistance in your job

search (in our case we will not be considering this type of letter).

6. Application letter

6.1. Page format

Should be an obvious companion to resume

Single space all elements

Double space between elements

Do not indent

Standard margins

Align vertically on page

6.2. Layout

Heading

Name not included

Full address

E-mail

Phone (OK)

Inside address Date

Who (respect for name\title)

Where (fully)

No phone

Salutation

Dear,

To whom it may concern,

Body

Intro paragraph

 Brief (5–6 lines)

 State purpose

 How you found out about the job

 A “catch” ( interesting fact\connect with company\

kind of work you will be doing)

Middle paragraph

 Discuss important qualifications that relate specifically to the job

 Something on education

 Something on experience

 About 10–12 lines each

 Give an example of your past successful work

 Team experience

 Learning moment

 Career hopes

 How you match up with them

 Applicable coursework

Closing Paragraph

 Mention the resume, letters of reference

 Offer to answer any questions

 Offer additional materials (transcripts, portfolios, sample work)

 Make yourself available to interviews

Signature

 Sincerely

 4 blank lines

 Sign your name

6.3. Words and phrases

REFERENCE TO AD

I see from your advertisement in the ___________ that you have a vacancy

for a ______________________

It was with great interest to learn that your company is currently recruiting \

wishes to recruit ___________________

It was with great interest that I read the advertisement for ______________

STATE PURPOSE

I should like\I wish to apply for the position of ___________________

ENQUIRY ABOUT VACANCY

I would be interested to learn \ know whether you have a vacancy for____

I am writing to enquire about the possibility of working for your company___

I am looking for a position in ____________________

INFORMATION ABOUT THE JOB

Please send me further details of the position.

I would be obliged if you could forward a copy of the application form to me

at the above address.

EXPERIENCE\QUALIFICATIONS

For the past________ years I have been employed as a ___________

I was responsible for __________________

I was in charge of __________________

I specialize in _______________________________

This is a position for which I believe I am ideally suited.

I gained wide experience in ___________________ in _____________

department at _______________(company)

I have already acquired some experience in _______________

I speak fluent ___________________ I am fluent in ____________

I believe\I am certain I have necessary training and qualities needed for the

position of ___________________

I am eager to undertake new responsibilities in a challenging position.

I am keen to broaden my knowledge in the field of____________-

RESUME

I enclose\attach a copy of my resume (CV) which will give you further

particulars\more complete details of my career to date.

CONCLUSION

I will be happy to supply any other details you may require.

I would greatly appreciate the opportunity of an interview.

I can make myself available for interview at any time.

I am available for interview at your convenience.

I can only come to an interview on __________________.

I shall be available from _________________ onwards.

The names of two referees are given below.

I look forward to hearing from you. Hoping for a favourable reply.

6.4. Exercise-sample

Complete the application letter using the words from the box.

further particulars have the opportunity

specialized in in a challenging international environment

Enclosed is my resume hearing from you

to be considered for the position of to date

available for interview broaden my experience

Having graduated from as advertised

(Курс делового английского языка « Издательство Мир книги», 2007)

Janet Martin

12 Harcourt Road

LONDON SW1

Mr. J Muller 18

November

20.........

Export Manager

Luxiphon

Magdeburger Str. 250

10785 Berlin

Dear Mr. Muller

I would like (1) ____________________ assistant to the Export Manager,

(2) ______________ in the Times of November 1

(3)__________________________ business school in 1989, where I (4)

__________________ international business, I began working for the

marketing department of United Telecom. It was there that I came across

your products for which I have always had a high regard. I would be

delighted to (5) __________________ to work for your company, in order to

(6) ______________________ in the field of telecommunications (7)

__________________________.

(8) ____________________________ which will give you (9)

________________ of my career (10) __________________________.

I am (11) ______________________ at any time, and would be happy to

come to Berlin if necessary.

I look forward to (12) _________________________________.

Yours sincerely,

Janet Martin

6.5. Class task

Read the following advertisement. Complete an application letter according

to the layout, format, phrases and words.

6.6. Task assignment

Scan Internet to find an advertisement to your specialty. Write an

application letter.

6.7. Additional Resources

1. www.applicantdos.htm (About Human Resources)

2. www. quintcareera. com covres

3. www. college grad.com

Авиационный сайт

avia.delo-m.ru

Geophysicist\Head of Department

International oil and gas company is looking for

Head of department, Geophysicist; higher

education (geophysics and\or oil and gas field

exploration); intermediate level of English 15 +

years of relevant experience with Russian market

leaders oil & gas companies; good

communication skills; knowledge of Charisma

and Landmark would be preferable.

Compensation: good salary + package

7. Cover (prospecting) letter

When applying for a job a cover letter (prospecting) should be sent or

posted with your resume. Your cover letter should be specific to the position

you are applying for, relating your skills and experience to those noted in the

job posting. Your cover letter is your first (and best) chance to make a good

impression!

An effective cover letter should explain the reasons for your interest in the

organization and in the job you are applying for. Make sure that your letter

explains how your skills relate to the criteria listed in the job posting.

7.1. Page format

Should be an obvious companion to resume

Single space all elements

Double space between elements

Do not indent

Standard margins

Align vertically on page

7.2. Guidelines

 One page only and limited to three targeted paragraphs

 Written to someone specific, with the name and title spelled correctly

 Company name and address are correct and complete

 Full spell check and proofing

 Three focused paragraphs (focused on the reader’s needs, not yours)

 Closes with Sincerely,yours

 Includes a P.S. for emphasis

 Final step: do not forget to follow up

(www. College Grad.com)